Secretary - Waterford Public Library

Secretary - The Waterford Public Library has an immediate opening for a library secretary. S/he is responsible for keeping records of all financial transactions including accounts payable and bank accounts, payroll, routine correspondence and preparing financial and statistical reports.
     This is a full-time position and the successful candidate must have knowledge of business and office procedures and high-level bookkeeping/accounting skills, be proficient in office software applications with the ability to analyze data and create reports and documents.
     Associate's degree or certification from accredited business or secretarial school and two years experience or a high school diploma with emphasis on business courses and at least four years related work experience.
     Salary commensurate with experience, beginning at $37,900; Monday - Friday, 35 hrs/wk; excellent benefits.
     Please send application (available at www.waterfordct.org or Human Resources Dept., Waterford Town Hall) to Director of Human Resources, Town of Waterford, 15 Rope Ferry Road, Waterford, CT 06385 by March 29, 2018. E.O.E.

Full charge bookkeeper, part-time position

New Britain Public Library, 12 hours weekly. Processes accounts payable and receivable, including internal accounts, material budget, monthly reports, etc. Prefer an Associate’s Degree in accounting studies and must have considerable bookkeeping experience. Also requires accuracy, dependability, and good communication skills.  Send letter of interest, resume, and 3 work-related reference contacts with either current telephone numbers or email addresses to Business Manager, 20 High Street, New Britain, CT 06051 or limberger@nbpl.info. Applications will be reviewed as received.  EOE.

Accountant -

West Haven Public Library  General Description:  Provides financial information to management by analyzing, recording and communicating accounting data; preparing accurate financial reports.  Supervision Received  Works under the general supervision of the Library Director.  Hours of work This position is a 20-24 hour a week job. Examples of Duties: Directly responsible for closing of monthly financial records. Complete monthly financial report for Library Director and Board of Trustees. Prepare rolling 12 month forecast and assist in preparation of annual budget. Manage clerical staff. Review monthly consolidated financial package presented to Board of Directors on a monthly basis.  Prepares asset, liability, and capital account entries by compiling and analyzing account information. Maintains and examines financial transactions by entering account information. Recommends financial actions by analyzing accounting options. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. Substantiates financial transactions by auditing documents. Maintains accounting controls by preparing and recommending policies and procedures. Guides accounting clerical staff by coordinating activities and answering questions. Reconciles financial discrepancies by collecting and analyzing account information. Secures financial information by completing data base backups. Maintains financial security by following internal controls. Prepares payments by verifying documentation, and requesting disbursements. Answers accounting procedure questions by investigating and implementing accounting policy and regulatory practices. Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions. Prepares special financial reports by collecting, analyzing, and summarizing account information and trends. Maintains ethical integrity and protects operations by keeping financial information confidential. Maintains professional and technical knowledge by attending educational workshops; reviewing industry publications; establishing professional networks. Accomplishes the result by performing the duty. Contributes to team work and positive organizational culture by accomplishing related results as needed. Knowledge, Skills and Abilities: Must pay attention to detail, accuracy and timeliness. Must be highly skilled in dealing with financial and numeric data. Must be highly skilled in use of Excel Spreadsheets and Peachtree or QuickBooks. Must be skilled in use of MS Word and must be a very good writer in order to handle the occasional administrative needs of the department. Must have very good communications skills - verbal and written. Must have good knowledge of standard office and library machines.Must be skilled in typing at the net rate of 30 words per minute.Must have good critical thinking skill - Considerable ability to understand and follow written and oral instructions.Must have problem solving skills - Good ability to maintain records and carry out office procedures.Considerable ability to establish and maintain effective working relationships with superiors, associates and the general public.  Qualifications: A Bachelor’s degree in accounting, or a Bachelor’s degree in business with emphasis in accounting, is required. A minimum of 2 years’ experience in accounting is required.  Special Requirements - Non-profit or government experience a plus. Human Resources experience a plus.  Submit resumes to Claudia Volano, Interim Director, West Haven Public Library asstdir@westhavenlibrary.org

Accounting/Web/ Office Administrator-Brainerd Memorial Library

 Part-time. 13 hours per week.  Type of Position: Pre-professional .  Salary: $17.00 per hour.  Application Deadline: August 17.  Job Qualifications/Description: BA – BS required.  Seeking a detail oriented, dynamic, creative individual to keep library accounting information in QuickBooks, maintain the library web site using Word Press and create, maintain and update various library informational documents and advertising flyers using Microsoft Office. Will be required to work on the Circulation desk at least one Saturday per month and other times as necessary. Knowledge of III Sierra preferred.  Benefits provided: 2 weeks vacation after 1 year, 2% SIMPLE IRA, 2 paid holidays and 2 sick days.  Please e-mail or send cover letter, resume, and names of three references to: Cynthia Muhlbach, Director, Brainerd Memorial Library, 920 Saybrook Road, Haddam, CT 06438 cmuhlbach@brainerdlibrary.org

Bookkeeper (part-time) – New Milford Public Library.

New Milford Public Library seeks an experienced part-time (18 hours/week) bookkeeper. Maintains a record-keeping system for all library finances using generally-accepted accounting principles. Major duties include but are not limited to: maintaining a general ledger (includes income, expenses,  and investment activity); verifying statements, invoices, purchase orders; paying all bills; preparing monthly treasurer’s reports for Library Board of Trustees. Requirements and qualifications: thorough knowledge of accounting procedures; ability to keep a general ledger and related accounting reports; knowledge of QuickBooks Pro and Excel; minimum one year of bookkeeping experience; minimum of associate degree from a certified business school or bachelor’s degree with accounting major. $19.31 per hour. Entitled to sick leave benefits (1 hour per 430 hours worked) and 1 personal day per year. Download the full job description here. Email cover letter and application form to Mark P. Hasskarl, Library Director, mhasskarl@biblio.org, or mail to New Milford Public Library, 24 Main Street, New Milford, CT 06776. Application deadline is July 1, 2015.

Business Office Assistant - Woodbridge Town Library Revised 3.17.15

18 hours per week, $16-18 per hour, no benefits.  Responsible for A/P, payroll, purchase orders, and general office tasks. Prepares budget and statistical reports monthly. College degree and bookkeeping experience preferred. Strong attention to detail a plus. Proficient in Microsoft Word, Outlook, and Excel computerized spreadsheets. Experience with MUNIS a plus. Excellent customer service skills. Send resume, cover letter, and names and phone numbers of three business references to Interim Director, Woodbridge Town Library, 10 Newton Rd., Woodbridge CT 06525 or Fax 203-389-3457, or email to lserra@lioninc.org by 4/1/15. EOE  Revised 3.17.15

Library Bookkeeper, Part Time - Plumb Memorial Library

Library Bookkeeper, Part Time - Plumb Memorial Library, Shelton. 15 hours per week, flexible; detail oriented with a sense of humor; Excel experience a must. B.S. preferred but not required, advance degrees welcome. $19.00 hourly - No benefits. Responsibilities: Financial - Reconcile cash and record income; make deposits; manage checking & other accounts; compile & print reports for Director and library board; prepare invoices, track expenditures, create check requests. Data - Compile and print statistical reports, submit stats to CT State Library. Personnel – Track absences, manage employee paperwork. Customer Service –vendors and member records. Travel – banks, City Hall, Branch. Submit Resume & Application to: Director, Plumb Memorial Library, 65 Wooster St., Shelton, CT 06484. Applications close March 31, 2015.

Library Business Office Assistant - Woodbridge Town Library

Library Business Office Assistant - Woodbridge Town Library. 18 hours per week, $16-18 per hour, no benefits. Responsible for A/P, payroll, purchase orders, and general office tasks. Prepares budget and statistical reports monthly. College degree and bookkeeping experience preferred. Strong attention to detail a plus. Proficient in Microsoft Word, Outlook, and Excel computerized spreadsheets. Experience with MUNIS a plus. Excellent customer service skills. Send resume, cover letter, and names and phone numbers of three business references to lserra@lioninc.org or mail to Interim Director, Woodbridge Town Library, 10 Newton Rd., Woodbridge, CT 06525 by March 20, 2015. EOE.

Part Time Administrative Assistant - Old Lyme-Phoebe Griffin Noyes Library

Part Time Administrative Assistant - Old Lyme-Phoebe Griffin Noyes Library. The OLPGN Library, Old Lyme, CT has an immediate opening for a part-time Administrative Assistant who reports to the Director and is responsible to the Board of Trustees. Principle responsibilities and duties include but are not limited to: Providing general secretarial and bookkeeping support including creating and organizing documents, reports, spreadsheets, Power Point presentations, interoffice communication and email communication. In addition, works under the supervision of the Development Assistant to coordinate and produce the Annual Fund Drive mailings and assists with other fundraising efforts as needed. Bookkeeping support includes handling orders, accounts payable, reconciling invoices and donation records with the bookkeeper. Candidates should possess expert skills in Microsoft Office Word, Excel, and Power Point. Knowledge of MS Publisher helpful. Applicants should possess excellent communication and interpersonal skills to meet the needs of a busy office environment, and maintain positive relations with Trustees, Friends of the Library, staff, volunteers and the public. Be able to manage multiple priorities, meet deadlines while working independently as well as on collaborative projects. Candidates must have an Associate’s degree in office or records management or equivalent workplace experience with a proven record of at least three years. This position is 15 hours per week, pays an hourly rate of $18.00 and carries no benefits. Applicants should send a cover letter, resume, and three professional references via email to Mary Fiorelli, Director, mfiorell@oldlyme.lioninc.org. Deadline for applications is 5:00 pm on March 20, 2015.