Thursday, December 15, 2016

Executive Assistant - Russell Library, Middletown

Executive Assistant - Russell Library, Middletown. We are seeking an Executive Assistant to join our Library! If you are an executive assistant employed by a nonprofit and you are passionate about the organization’s mission and have a working knowledge of the daily requirements of management, we want to talk with you. Russell Library is seeking an executive assistant to support the CEO and executive managers. If you have a passion for advocacy and community work and a gift for organization and adaptability, you may be the person we are seeking. The executive assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The executive assistant will possess outstanding oral and written communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The incumbent is expected to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The executive assistant will demonstrate a commitment to the mission, philosophy and vision of the Library. He/she will develop mutual trust and builds a courteous, respectful and compassionate team environment with other staff members, organizational leaders, funders and visitors. The executive assistant will be a strong supporter of the Library’s cause and must be comfortable collaborating with other external agencies for the benefit of the community. The incumbent will assist and serve as back-up for numerous human resource and financial tasks, including but not limited to: posting open positions and scheduling interviews, employment paperwork, payroll, petty cash, and balancing duties. Qualifications: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. Education and Experience Requirements: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting senior managers, preferably in a non-profit organization. Experience working with non-profit boards a plus. Experience and interest in internal and external communications, partnership development and fundraising, and HR and financial administrative tasks. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Experience with fundraising systems a plus (Little Green Light, Network for Good, etc.). Compensation: This position offers a salary commensurate with experience and education, and an accompanying health & retirement package. Applicants should submit a letter of interest and resumé with application. Applications are available online at the Russell Library website: Applications must be submitted by 4:00 pm, December 27, 2016 to: or Matthew K. Poland, Library Director and Chief Executive Officer, Russell Library, 123 Broad Street, Middletown, CT 06457.