Wednesday, February 17, 2016

Archives Assistant

Choate Rosemary Hall School The Archives Assistant works under the direction of the Archivist to insure that resources in the archives collection are appropriately labeled, indexed, stored, and preserved. Assists the Archivist to publicize and promote the history of Choate Rosemary Hall. This is a part-time, 20 hours per week, academic year, non-benefits eligible position. Duties and responsibilities: 1. Promotes School History: Create actual and virtual displays using the appropriate software. Assists the Archivist with providing reference services to the Choate community and independent researchers. 2. Updates Archives' databases: Maintain the art inventory database and the binder of photographs of the school's art; Maintain the textile inventory database, including labeling, preserving, and indexing; Create and maintain an inventory/database of artifacts. 3. Organizes archival materials: Index new and past issues of The News, The Alumni Bulletin, and other serial publications. Maintain the picture file, including indexing, filing, labeling, and preservation activities. Process new acquisitions, including the search for redundant documents, applying the classification system, labeling, and preserving appropriately. 4. Undertake other archival tasks/projects as assigned. Requirements: Background in library work or records management required. Archives experience preferred. Significant experience with computer software on both PC and Mac platforms - including but not limited to: Word, Excel, Publisher, Outlook, digital photography, scanning, photo editing, and Adobe Photoshop. Must have strong written and verbal communication skills. Must have the ability to handle details with a very high degree of accuracy. Must have the ability to work independently, be reliable, and maintain the confidentiality of school records. Must have the ability to regularly walk up and down stairs, climb, reach, handle and carry archive boxes weighing up to 30 pounds. Students working toward an MLS are encouraged to apply. Please email your resume to