Friday, April 10, 2015

Library Assistant V - Olin Library, Wesleyan University

Reporting to the Head of Cataloging, the Library Assistant in the Cataloging Department participates in the creation and maintenance of an online catalog of library materials in a variety of languages and formats including e-books.
Responsibilities include:
• Searching for cataloging records in the OCLC bibliographic database, import them into the online catalog, and revise them as needed in   the catalog andOCLC. This applies to newly-acquired material as well as large quantities of older material whose information has yet to be converted from the card catalog to the online catalog.
• Reviewing and correcting cataloging records received from the library’s main vendor of outsourced cataloging.
• Creating original, unique cataloging records in OCLC and import them into the local catalog.
• Adding e-book cataloging records to the catalog individually or via batch loads of vendor-supplied records. For the latter, acquire updated files from multiple sources on a regular basis, edit them to standard, and load them into the catalog.
• Updating the catalog to add, transfer, and withdraw items and make corrections.
• Working closely with other Technical Services and library staff to facilitate technical services workflow, particularly in regard to e-books.
• Providing training and guidance to library support staff using the catalog.
• Expediting cataloging and resolving problems for library staff, faculty members, and students.
• Helping to train and supervise student employees and interns as needed.
• Participating in library meetings, committees, and initiatives.
• Participating in university initiatives as appropriate.
• Attending training sessions and conferences as appropriate.
• Other duties as assigned, which may include helping to maintain e-book holdings in the Electronic Resource Management System (ERMS) or the Library OneSearch discovery tool (Summon), or creating non-traditional cataloging data (“metadata”) for digital media collections
The position is in the secretarial/clerical bargaining unit. This position is part time and works 1456 hours per year.

Associate degree and two or more years of technical work experience such as library cataloging, database management, indexing, or working on the web in a capacity other than browsing.
Demonstrated interest in liberal arts education at the college level.
Demonstrated interest in e-books and/or other web-based media.
Proven command of English language.
Demonstrated proficiency in computer keyboarding skills and working knowledge of Windows, Word, Excel, and Internet browsers.
Demonstrated ability to work independently as well as the ability to collaborate and work in a team environment.
Demonstrated customer service skills and ability to interact effectively with diverse groups.
Good attention to detail, communication and time management skills.
The ability to understand and apply complex documentation from a variety of sources, and to contribute to in-house documentation.
Given that cataloging practices, technology, and library operations are constantly changing, must be able to display flexibility and creativity in applying what has been learned to new situations.
Ability to train co-workers and supervise student employees as needed.

Bachelor’s degree strongly preferred.
Certificate or equivalent instruction in library technical services/technology.
At least one year of cataloging experience at an academic library.
Experience working with the MARC21, AACR2, and RDA cataloging standards, Library of Congress classification, and Library of Congress subject headings.
Strong interest in technology and possibilities for the future in cataloging, technical services, and the library as a whole.
Some proficiency in one or more foreign languages, especially Romance languages.

Decision quality/ judgment, Flexible/receptive to change, Functional/technical skills, Intellectual horsepower, Organizational skills, Personal accountability, Problem solving

Qualified candidates are invited to apply online at

Wesleyan University is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, protected veteran status, or other legally protected status.  To learn more about Wesleyan’s promotion of equity and inclusion throughout the University community, please visit  The following person has been designated to handle inquiries regarding the non-discrimination policies:   Antonio Farias, VP Equity and Inclusion, Title IX and ADA/504 Coordinator:   860-685-4771