Tuesday, January 15, 2013

Library Business Manager - Hamden Public Library

Library Business Manager - Hamden Public Library. Essential Job Duties Required: This position involves administrative and technical duties requiring a substantial degree of independent action. Major responsibilities include library office management, budget and financial accounting and personnel records. Library Office Management: In accordance with library policies, priorities and procedures, manages the Library Office on a day to day basis. Establishes office procedures. Confers with other Town departments, vendors, library staff and library patrons to provide information and to resolve problems. Authorized to make decisions in response to building emergencies and assigning staff as necessary. Prepares monthly financial and narrative reports, annual reports to the Connecticut State Library and other reports as necessary. Budget and Financial Accounting: Responsible for processing all library purchases, prepares purchase orders, secures price quotations as necessary, processes invoices and returns, etc. Maintains budget database, monitors expenses against budget, prepares reports on expenditures, works closely with the Finance and Purchasing Departments to ensure accurate record of library expenditures. Maintains Library fund accounts, including management of grant funds. Responsible for petty cash, collecting and depositing revenue from fines and fees. Assists in budget preparation and other accounting functions. May manage office functions and support to Library Administrators, Library Board, and Friends of the Library. Personnel: Maintains library staff personnel records. Prepares the weekly payroll, maintains vacation, sick and personal time records, etc. Works with Associate Library Director to oversee all aspects of building and equipment maintenance and repair. Works with Library Director on planning, financing, and overseeing building improvement projects. Other: Provides public desk assistance as assigned. May include collection development responsibilities as assigned. Performs clerical and secretarial functions as required. Performs other library tasks as required. Minimum Qualifications Required: A Bachelor's degree from a recognized college or university and three (3) years of progressively responsible office administration experience is required; a Master’s Degree in Library Science from an ALA accredited library school is preferred; or any equivalent combination of training and experience necessary to perform the essential job duties. Knowledge, Skills and Abilities: Knowledge of office management and record-keeping; knowledge of modern techniques and methods in the operation of a public library; working knowledge of professional book selection tools and methods; skill in meeting and dealing tactfully and effectively with the public; ability to establish and maintain effective work relationships with Town officials and staff and employees; ability to work with computer systems as related to libraries and finance; ability to read, write, and interpret technical reports; knowledge of established library administration policies and protocols; ability to maintain information in confidence; works in office setting subject to continuous interruptions; ability to work under stress from demanding deadlines and changing priorities and conditions. Applications and copies of the job description are available in the Personnel/Civil Service Office from 8:30 - 4:30 PM daily. Closing date: Wednesday, January 30, 2013 @ 4:00 PM.