Thursday, February 16, 2017

Library Assistant V/Licensing Management Specialist - Wesleyan University

Library Assistant V/Licensing Management Specialist - Wesleyan University. TYPICAL DUTIES: Reporting to and under the direction of the Head of Research Services, this position will support the management of permissions related to copyright for Wesleyan University Library, including facilitating copyright clearances as necessary for materials used in teaching and learning endeavors on campus, university MOOCS, archival and audio/video collections, library digital projects, and general intellectual property questions and issues. This position will also provide direct support for intellectual property rights related to scholarly communication and digital scholarship in collaboration with the librarian who serves as the primary faculty contact for intellectual property inquiries.
     Responsibilities include: Responsible for responding to requests from campus faculty and staff on copyright review and permissions process, including delivery of services and timelines. Prioritize incoming requests according to campus protocols, seeking clarification from librarians as necessary to resolve conflicts or competing priorities. Responsible for receiving requests, opening and reviewing files, and searching for missing information as necessary to facilitate copyright clearance from appropriate parties. Identify materials with pre-authorized copyright permissions based on existing licenses. Where permission does not exist, investigate and identify appropriate source authorized to grant permissions request. Maintain accurate and detailed records tracking status of permission requests and request renewals when necessary. Maintain and regularly update Wesleyan’s Intellectual Property website and related content with input from the librarians, ITS, and university counsel. Provide information about author’s rights and how to determine rights and requirements of both publishers and funders; maintain links to publisher copyright policies and self-archiving information on relevant webpages. Under the supervision of the University Archivist, review Special Collections & Archives collections to determine deed of gift, copyright, and restrictions status; manage the system for tracking status of collections; investigate and resolve issues for collections without complete documentation; assist with the accessioning of new collections by creating collection files, deeds of gift, and preliminary letters of acknowledgement; research copyright status and permissions for patron requests for reproduction and/or publication of archival materials. Under the supervision of the University Archivist, upload undergraduate and graduate student work to Wesleyan’s institutional repository; respond to faculty and student inquiries and requests related to these works; perform updating activities. In collaboration with the Digital Projects Librarian, research copyright clearances for materials to be digitized, including those funded by granting agencies; assist in intellectual property issues and securing permissions as needed for items intended for library digital projects in order to move projects forward. In collaboration with the Director of the World Music Archives (WMA), research copyright and permissions status of WMA collections. In partnership with Access Services, assist the Reserves Office at peak times on requesting and verifying copyright clearance for electronic reserve items. Work with other librarians as requested regarding rights to Wesleyan collections for teaching and research. Provide information services, including answering basic questions, to students, faculty and staff using library resources. Assist library efforts in the understanding and application of “fair use” and educational uses of copyrighted material. Commitment to keeping up to date on relevant copyright issues; experience using various social media platforms. Other projects as assigned.
     MINIMUM QUALIFICATIONS: Associates degree with at least 3 years of experience working in an academic library or law library or an equivalent combination of education training and experience. Comprehensive computer proficiency in MS Office (Word, Excel, PowerPoint, Access), Google Drive, computer file organization. Demonstrated experience with and knowledge of current copyright and fair use trends and issues. Aptitude and willingness to learn new technologies. Public service experience in a library or research setting. Strong customer service and communication skills. Demonstrated ability to check ownership of materials and verify terms of use in an online environment. Demonstrated ability to work both collegially and independently. Proven ability to be flexible and adapt to changing priorities. Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.
     PREFERRED QUALIFICATIONS: Strong preference for bachelor’s degree, LTA certification or paralegal experience. Experience using academic online discovery tools. Demonstrated ability to use Microsoft Office Suite to develop forms, track records, produce reports, perform rudimentary quantitative analysis, and communicate (correspondence/memos).
     COMPETENCIES: Action oriented, Customer focus, Flexible/receptive to change, Functional/technical skills, Interpersonal skills/savvy, Organizational skills, Planning/priority setting, Teamwork/collaboration, Time management, Respects diversity, Service to the Wesleyan community, Commitment to sustainability.
     Qualified candidates are invited to apply online at
     Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Antonio Farias, VP for Equity & Inclusion, Title IX and ADA/504 Officer, 860-685-4771,