Wilton
Library seeks a dedicated assistant to be part of a dynamic
administrative team. Reporting to the Executive Director, the
Administrative and Development Assistant will perform a variety of
administrative tasks including communications with the Board of
Trustees, communications with Wilton Town Hall, and providing
administrative support for art exhibits and the summer concert series.
The Administrative and Development Assistant will also support the
Development Manager by maintaining and utilizing the donor management
database, generating routine communications with the Friends and
supporters of Wilton Library, and assisting with fund-raising
activities.
Duties/Responsibilities:
Administration:
Responds to outside inquiries and refers to appropriate managers.
Assists Executive Director with Board of Trustees business including
arranging and set up of Board of Trustees meetings and maintaining
Trustee Handbook. Schedules meetings with the Board of Selectmen via
First Selectwoman’s office. Compiles monthly director’s report. Assists
with the administrative communications to key constituencies via mail,
emails, phone calls, greeting cards, etc. Assists with maintaining
Wilton Library documents in administration’s files. Schedules managers
and staff meetings. Maintains staff directories. Order supplies for
Administration Office as needed. Primary contact for copier/printer
equipment issues. Backup to Rentals Assistant. Prepare and distribute
New Teacher Orientation packets for Wilton Public Schools. Assists with
book sale sign production and maps (4x/year); reserve space in calendar
software. Coordinates Summer Concerts: scheduling bands, receptions,
staffing at concerts. Coordinates production of art exhibit labels and
price lists; coordinates art receptions and staffing at receptions.
Coordinates bookplates and AV for Friday Rotary meetings. Assists with
special library events as appropriate.
Development:
Assists Development Manager with Development office activities. Donor
Management database: inputs data, maintains records, maintains volunteer
statistics, performs searches and generates correspondence and
mailings. Coordinates incoming revenue donations with Financial Manager.
Maintains record keeping and consults Development files. Generates
routine communication with Library donors, sponsors, volunteers. Assists
with events and fundraisers as needed. Welcomes and interacts with
donors and library guests.
Education and Skills Required:
An undergraduate degree from an accredited college or university and
minimum five years administrative experience. Excellent oral and written
communication skills, exercise discretion and maintain composure in
stressful situations; project positive customer service and teamwork
attitude; able to confer or refer appropriately; organized and pays
attention to detail and accuracy; has good problem solving and time
management skills. Exhibits agility, versatility and can-do attitude.
Experience and demonstrated competence in using Microsoft Office Suite
(Word, Excel, PowerPoint, Publisher). Ability to operate general office
equipment and communications equipment. Experience with donor management
software and generating mailing lists (mail- merge) is preferred.
This is a full time, non-exempt position with benefits. Salary range is
$45,000 - $50,000, commensurate with experience. To apply please email
your resume, cover letter and completed WLA application by Friday, April 22 to employment1@wiltonlibrary.org. Wilton Library Association is an Equal Opportunity Employer.
