Executive Assistant - The Russell Library (Middletown, CT)
is seeking an executive assistant to support the Library Director and
executive managers. If you are passionate about public libraries, have
exceptional organizational skills, and are an experienced administrative
professional, we want to talk to you.
Middletown is a vibrant, growing and extremely diverse community of
nearly 48,000 residents, located on the Connecticut River, in the
center of the Nutmeg State. Home to two colleges and universities, a
thriving downtown, a rich cultural and dining scene, and a unique
combination of urban, suburban and rural life, Middletown has something
to offer everyone. Founded in 1875, the Russell Library is a 501(c)3
organization that serves as the principal public library for the City of
Middletown, with a full range of services aimed at 21st-century users.
The Library Board of Trustees and library staff are currently engaged in
a strategic planning process to set a course for success in community
transformation in the coming years.
The executive assistant must be creative and enjoy working in a
small entrepreneurial environment that is mission-driven,
results-oriented and community-focused. They must exercise good
judgment in a variety of situations, with strong written and verbal
communication, administrative, and organizational skills, and the
ability to maintain balance among multiple priorities. The incumbent is
expected to work independently on projects, from conception to
completion, and must be able to work under pressure at times to handle a
wide variety of activities and confidential matters with discretion.
The executive assistant develops mutual trust and builds a
courteous, respectful and compassionate team environment with other
staff members, organizational leaders, funders and visitors. The
executive assistant should also be a strong supporter of the Library’s
cause and must be comfortable collaborating with other external agencies
for the benefit of the community.
The incumbent will perform numerous human resource and financial
tasks, including but not limited to: posting open positions and
scheduling interviews, employment paperwork, payroll, petty cash, and
balancing duties.
The executive assistant is a 40 hour-per-week, non-union position.
Qualifications: Strong organizational skills that reflect an
ability to perform and prioritize multiple tasks seamlessly with
excellent attention to detail. Very strong interpersonal skills and the
ability to build relationships with stakeholders, including staff, board
members, external partners and donors. Working knowledge of human
resource and financial tasks, including but not limited to: posting open
positions and scheduling interviews, employment paperwork, payroll,
petty cash, and balancing duties. Excellent written and verbal
communication skills. Demonstrated proactive approaches to
problem-solving with strong decision-making capability. Highly
resourceful team-player, with the ability to also be extremely effective
independently. Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and demonstrate
the highest level of customer/client service and response. Demonstrated
ability to achieve high performance goals and meet deadlines in a fast
paced environment. Forward looking thinker, who actively seeks
opportunities and proposes solutions.
Education and Experience Requirements: Bachelor's degree required.
Strong work tenure: five to 10 years of experience supporting senior
managers, preferably in a non-profit organization. Experience and
interest in internal and external communications, partnership
development and fundraising, and HR and financial administrative tasks.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point),
Adobe Acrobat, and social media platforms. Experience with fundraising
systems a plus (Little Green Light, Network for Good, etc.).
Compensation: This position offers a salary commensurate with
experience and education, and an accompanying health & retirement
package.
Resume and cover letter must be submitted by 4:00 pm, November 15, 2019 to: Brandie Doyle, Assistant Director for Administrative Services, bdoyle@russelllibrary.org.
