Administrative Assistant - Rockville Public Library, Town of Vernon. Non-Union. Wage Classification: N-5 $20.30 - $22.51. Open until filled.
Position Definition: Provides a variety of
responsible, accurate and efficient administrative support to the
Library Director and other library staff, such as budget preparation,
collecting and controlling revenues, and preparing confidential reports.
Supervision Received: Works under the direction of the Library Director or his/her designee.
Supervision Exercised: May supervise temporary administrative staff occasionally.
Essential Job Functions: Tracks various library
initiatives and assists in project management process; maintains
attendance records for department; serves as primary contact for library
vendors; assists in preparation of department operating budget and
maintenance of same; records all funds received by library and processes
deposits; tracks grant funds and balances; assists at the Circulation
Desk; maintains up-to-date knowledge of MS Office and provides
assistance to other employees; maintains departmental requisitions,
invoices, purchase orders and shipping slips for library purchases;
answers telephones and transfers to appropriate staff member; meet and
greet clients and visitors, performs general clerical duties to include,
but not limited to: photocopying, faxing, mailing, filing, setup and
coordination of meetings and conferences, building maintenance requests;
regular & punctual attendance.
Other Job Functions: Prepares and processes payroll for
library staff. Prepares, organizes and maintains files. Performs
related work as required.
Physical Demands: The physical demands described here
are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable an individual with disabilities to
perform the essential functions of the job. While performing the duties
of this job, the employee is frequently required to sit, talk and hear.
The employee is occasionally required to walk; use hands to finger,
handle, or feel objects, tools, or controls; and reach with hands and
arms. Hand-eye coordination is necessary to operate computers and
various other office equipment. The employee must often lift and/or move
up to 25 pounds. Specific vision abilities required by this job
include close vision and the ability to adjust focus.
Work Environment: The work environment characteristics
described here are representative of those that an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to
perform the essential functions of this job. Must be able to remember
multiple assignments given over long periods of time. Must be able to
perform tasks requiring independent knowledge in addition to procedures
or instructions provided.The noise level in the work environment is
usually quiet.
MINIMUM QUALIFICATIONS
Knowledge, Skills & Abilities: Proficient knowledge
of MS Office, PC's and other office equipment; basic knowledge of
accounting terminology and ability to accurately and proficiently
maintain records, inventory and billing systems; ability to understand
the internal organization and responsibilities of the library; knowledge
of library organization and procedures; ability to foster relationships
and deal effectively with officials, business owners, outside agencies,
and employees; ability to prepare concise written reports; critical
thinking skills with the ability to draw conclusions or approaches to
problems to implement solutions; excellent oral and written
communication and presentation skills. Ability to work both
independently and as a member of a team. Ability to discriminate between
publicly available and confidential information. Must be computer
proficient with the ability to learn software programs specific to the
job. A Police and financial background check will be required.
Experience & Training: Associates Degree in
business or computer-related field and two (2) years of experience in
office administration, or any equivalent combination of education and
experience which demonstrates the ability to perform the duties of this
position.
Apply online: https://www.applitrack.com/vernonct/onlineapp/JobPostings/view.asp?AppliTrackJobId=354
This job description is not intended to be a complete
statement of all duties, functions and responsibilities which comprise
this position. EOE/AA/M/F.
