Thursday, September 10, 2015

Accountant -

West Haven Public Library  General Description:  Provides financial information to management by analyzing, recording and communicating accounting data; preparing accurate financial reports.  Supervision Received  Works under the general supervision of the Library Director.  Hours of work This position is a 20-24 hour a week job. Examples of Duties: Directly responsible for closing of monthly financial records. Complete monthly financial report for Library Director and Board of Trustees. Prepare rolling 12 month forecast and assist in preparation of annual budget. Manage clerical staff. Review monthly consolidated financial package presented to Board of Directors on a monthly basis.  Prepares asset, liability, and capital account entries by compiling and analyzing account information. Maintains and examines financial transactions by entering account information. Recommends financial actions by analyzing accounting options. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. Substantiates financial transactions by auditing documents. Maintains accounting controls by preparing and recommending policies and procedures. Guides accounting clerical staff by coordinating activities and answering questions. Reconciles financial discrepancies by collecting and analyzing account information. Secures financial information by completing data base backups. Maintains financial security by following internal controls. Prepares payments by verifying documentation, and requesting disbursements. Answers accounting procedure questions by investigating and implementing accounting policy and regulatory practices. Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions. Prepares special financial reports by collecting, analyzing, and summarizing account information and trends. Maintains ethical integrity and protects operations by keeping financial information confidential. Maintains professional and technical knowledge by attending educational workshops; reviewing industry publications; establishing professional networks. Accomplishes the result by performing the duty. Contributes to team work and positive organizational culture by accomplishing related results as needed. Knowledge, Skills and Abilities: Must pay attention to detail, accuracy and timeliness. Must be highly skilled in dealing with financial and numeric data. Must be highly skilled in use of Excel Spreadsheets and Peachtree or QuickBooks. Must be skilled in use of MS Word and must be a very good writer in order to handle the occasional administrative needs of the department. Must have very good communications skills - verbal and written. Must have good knowledge of standard office and library machines.Must be skilled in typing at the net rate of 30 words per minute.Must have good critical thinking skill - Considerable ability to understand and follow written and oral instructions.Must have problem solving skills - Good ability to maintain records and carry out office procedures.Considerable ability to establish and maintain effective working relationships with superiors, associates and the general public.  Qualifications: A Bachelor’s degree in accounting, or a Bachelor’s degree in business with emphasis in accounting, is required. A minimum of 2 years’ experience in accounting is required.  Special Requirements - Non-profit or government experience a plus. Human Resources experience a plus.  Submit resumes to Claudia Volano, Interim Director, West Haven Public Library