Library Assistant V/Licensing Management Specialist - Wesleyan University.
TYPICAL DUTIES: Reporting to and under the direction of the Head of
Research Services, this position will support the management of
permissions related to copyright for Wesleyan University Library,
including facilitating copyright clearances as necessary for materials
used in teaching and learning endeavors on campus, university MOOCS,
archival and audio/video collections, library digital projects, and
general intellectual property questions and issues. This position will
also provide direct support for intellectual property rights related to
scholarly communication and digital scholarship in collaboration with
the librarian who serves as the primary faculty contact for intellectual
property inquiries.
Responsibilities include: Responsible for responding
to requests from campus faculty and staff on copyright review and
permissions process, including delivery of services and timelines.
Prioritize incoming requests according to campus protocols, seeking
clarification from librarians as necessary to resolve conflicts or
competing priorities. Responsible for receiving requests, opening and
reviewing files, and searching for missing information as necessary to
facilitate copyright clearance from appropriate parties. Identify
materials with pre-authorized copyright permissions based on existing
licenses. Where permission does not exist, investigate and identify
appropriate source authorized to grant permissions request. Maintain
accurate and detailed records tracking status of permission requests and
request renewals when necessary. Maintain and regularly update
Wesleyan’s Intellectual Property website and related content with input
from the librarians, ITS, and university counsel. Provide information
about author’s rights and how to determine rights and requirements of
both publishers and funders; maintain links to publisher copyright
policies and self-archiving information on relevant webpages. Under the
supervision of the University Archivist, review Special Collections
& Archives collections to determine deed of gift, copyright, and
restrictions status; manage the system for tracking status of
collections; investigate and resolve issues for collections without
complete documentation; assist with the accessioning of new collections
by creating collection files, deeds of gift, and preliminary letters of
acknowledgement; research copyright status and permissions for patron
requests for reproduction and/or publication of archival materials.
Under the supervision of the University Archivist, upload undergraduate
and graduate student work to Wesleyan’s institutional repository;
respond to faculty and student inquiries and requests related to these
works; perform updating activities. In collaboration with the Digital
Projects Librarian, research copyright clearances for materials to be
digitized, including those funded by granting agencies; assist in
intellectual property issues and securing permissions as needed for
items intended for library digital projects in order to move projects
forward. In collaboration with the Director of the World Music Archives
(WMA), research copyright and permissions status of WMA collections. In
partnership with Access Services, assist the Reserves Office at peak
times on requesting and verifying copyright clearance for electronic
reserve items. Work with other librarians as requested regarding rights
to Wesleyan collections for teaching and research. Provide information
services, including answering basic questions, to students, faculty and
staff using library resources. Assist library efforts in the
understanding and application of “fair use” and educational uses of
copyrighted material. Commitment to keeping up to date on relevant
copyright issues; experience using various social media platforms. Other
projects as assigned.
MINIMUM QUALIFICATIONS: Associates degree with at least
3 years of experience working in an academic library or law library or
an equivalent combination of education training and experience.
Comprehensive computer proficiency in MS Office (Word, Excel,
PowerPoint, Access), Google Drive, computer file organization.
Demonstrated experience with and knowledge of current copyright and fair
use trends and issues. Aptitude and willingness to learn new
technologies. Public service experience in a library or research
setting. Strong customer service and communication skills. Demonstrated
ability to check ownership of materials and verify terms of use in an
online environment. Demonstrated ability to work both collegially and
independently. Proven ability to be flexible and adapt to changing
priorities. Demonstrated commitment to work within a diverse environment
and interact openly with individuals of different backgrounds.
PREFERRED QUALIFICATIONS: Strong preference for
bachelor’s degree, LTA certification or paralegal experience. Experience
using academic online discovery tools. Demonstrated ability to use Microsoft Office Suite to
develop forms, track records, produce reports, perform rudimentary
quantitative analysis, and communicate (correspondence/memos).
COMPETENCIES: Action oriented, Customer focus,
Flexible/receptive to change, Functional/technical skills, Interpersonal
skills/savvy, Organizational skills, Planning/priority setting,
Teamwork/collaboration, Time management, Respects diversity, Service to
the Wesleyan community, Commitment to sustainability.
Qualified candidates are invited to apply online at http://careers.wesleyan.edu/postings/.
Wesleyan University, located in Middletown,
Connecticut, does not discriminate on the basis of race, color,
religious creed, age, gender, gender identity or expression, national
origin, marital status, ancestry, present or past history of mental
disorder, learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from women
and historically underrepresented minority groups. Inquiries regarding
Title IX, Section 504, or any other non-discrimination policies should
be directed to: Antonio Farias, VP for Equity & Inclusion, Title IX
and ADA/504 Officer, 860-685-4771, afarias@wesleyan.edu.
