Tuesday, July 19, 2016
Administrative Assistant, Part time
New Canaan Library VISION: Enrich the town's intellectual and cultural life by: Providing free and convenient access to information, Fostering lifelong learning, and Encouraging the exchange of ideas OUR VALUES: Lifelong learning, Respect , Service , Excellence , Professionalism ROLE PURPOSE Position is responsible for: Providing primary administrative support for the Programming Librarian and the Adult Services team with regards to programs and classes we hold for adult population of our community. Participating in cross departmental project teams as required. Providing some administrative support for the Manager of Adult Services. Key functional relationships: Adult Services Manager and members of Adult Services Team. Programming Librarian JOB DESCRIPTION Deliverables Assist Programming Librarian in providing consistently exceptional external communication regarding upcoming programs, classes and events by means of digital promotion creation such as webspots/events, posters, flyers, pick-ups, takeaways, etc in line with approved Branding and Identity Guidelines.Research and development for the Programming Team, including researching local artists, speakers, and experts, establishing contact via email or telephone. Program calendar management and room reservations on Library website and in Microsoft Outlook. Managing, event, room reservations, and creating webspots in Constant Contact. Flexible support at programs and events as needed. Duties may include registration, check-in, hosting and/or food service . Process paperwork and forms for contracts. Rapid response to communication with presenters and vendors via email and telephone. Participate in in-house learning. Accountabilities 19 hrs/week including evenings and weekends as needed Skills & Attributes Highly motivated, confident, able to work without direct supervision. Ability to work well in a team environment and to perform under pressure/against tight deadlines. Highly organized and attentive to detail. Ability to multitask and prioritize effectively. Polite, cooperative and collaborative. Competencies High level of proficiency in Microsoft Office with specific emphasis on Word and Publisher experience. Strong verbal and written communication skills and ability to draft clear and concise promotion material. Professional approach, good judgment, creative problem-solver. Maintain high level of integrity and confidentiality. Basic understanding of finance and business processes. Continuous improvement process SALARY$17.00 - $20.00/hour Interested applicants should send a cover letter and a copy of resume to Christle Chumney, Manager of Adult Services, email@example.com. by August 16. Early application preferred.